Sourcing. Decisions. Purchase-to-pay.

AI procurement, from sourcing chat to three-way match

Flow Procurement turns a plain-language request into an RFI, RFQ, RFP or auction, optimizes split awards across suppliers and reconciles orders with KSeF e-invoices. Built for mid-market companies, enterprises and public sector buyers in Poland and the EU.

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A connected workflow

Procurement still runs on email and spreadsheets

Scattered requests

Requests arrive in every format and get retyped.

Unclear decisions

Awards are decided on gut feeling instead of constraints.

Late reconciliation

Invoices are matched by hand, late.

Flow Procurement keeps intake, sourcing, award decisions and invoice matching in one place, with AI that drafts and humans who decide.

Built for the whole process

From the first request to the final match

Sourcing chat

Describe a need in plain English or Polish. The assistant, using xAI Grok with fallback providers and a rules-only mode, drafts an RFI, RFQ, RFP or auction, lists missing fields and creates the event only after you confirm.

Typed AI guardrails

Structured checks flag ambiguous go-aheads and block off-topic and unsafe prompts. They never create anything on their own.

RFx and Polish public procurement

Run RFI, RFQ, RFP, framework agreements and market consultations, plus Polish Public Procurement Law (Pzp) procedure types with TED and BZP notice export.

Auctions

Reverse, English, sealed-bid, Japanese and dynamic formats with automatic extension and live ranking in the supplier portal.

Split-award optimizer

LP and MIP models on the HiGHS solver allocate volume by cost, lead time, quality and ESG under capacity, contract and budget constraints. Explore Pareto fronts, Monte Carlo stress tests, shadow prices and what-if scenarios.

KSeF three-way match

Purchase order, goods receipt and KSeF e-invoice matched automatically, with clear statuses for quantity and price mismatches, missing invoices and missing receipts. The integration is built on the official KSeF API 2.0.

Process mining

Process maps, conformance, variants, rework, SLA, anomaly and drift detection across purchase-to-pay, with compliance rules you define.

Supplier risk and onboarding

Composite scorecards, risk heatmaps and delay predictions with explanations. Onboard from a tax ID with VIES, KRS/CEIDG and VAT White List checks.

RFI requirements coverage

Import a requirements workbook, rate coverage for each requirement and export back into the original template.

Guided buying

Catalog, PunchOut, UNSPSC classification, approval thresholds, purchase orders and goods receipt in a five-step flow.

Spend analytics

Ask questions about spend in natural language and get a table, a chart and a short narrative.

Audit trail

One timeline of order and contract events with signed CSV, HTML and PDF exports.

How it works

A clear path from need to order

Describe the need
Use chat or a form, in any wording.
Confirm the event
Review the draft. Nothing is created without your confirmation.
Collect offers and optimize
Suppliers respond or bid in the portal. The optimizer proposes the split award.
Order, receive, match
PO, goods receipt and KSeF invoice reconciled. Process mining watches the flow.

Integrations

Connect procurement to your systems

Available now

REST API with OpenAPI docs
Remote MCP server for AI agents
KSeF API 2.0
VIES
KRS and CEIDG
VAT White List
TED and BZP notice export
cXML PunchOut catalogs
xAI Grok, Moonshot Kimi, Anthropic Claude, Google Gemini
ERP, WMS and BI connector framework (configured per customer)
SAP Ariba connector
Microsoft Teams app
Email channel for shared procurement mailboxes (Microsoft 365, Gmail, IMAP)

Remote MCP server

Compatible AI clients can connect to Flow Procurement through the Model Context Protocol over Streamable HTTP. Authenticate with a scoped Flow API key or a Microsoft Entra app-only token. Tools follow the credential's scopes and the acting user's permissions. Write tools return a preview first and run only after explicit human confirmation. Your administrator enables MCP per tenant. Try it on the demo tenant at https://demo.flowprocurement.com/mcp with a demo tenant credential. See the developer guide for setup.

Microsoft Teams and email

Approve requests through Adaptive Cards, check request status and receive proactive notifications in Microsoft Teams. Search for suppliers and requests where you write Teams messages. Setup requires your organization's Microsoft Entra app registration and an Azure Bot resource. The email channel connects to shared mailboxes through Microsoft 365, Gmail or IMAP. It classifies messages, links them to orders, invoices and sourcing events, and prepares reply drafts. It converts emailed purchase requests into Flow requests only after human confirmation. It never sends email. Your administrator enables each channel per tenant. Both channels are simulated on the demo tenant.

SAP Ariba

Import purchase requisitions into SAP Ariba through the Requisition Import web service after human confirmation. Mapped approvers can view SAP Ariba approvals and make approval decisions in Flow. Publish sourcing events to SAP Ariba and sync bids back into Flow as proposals. SAP Ariba buyers can use cXML PunchOut and OCI catalog sessions. Your administrator enables the connector per tenant. The connector runs in sandbox mode on the demo tenant. Live use requires your organization's SAP Ariba API access and SAP enablement.

Security

Human decisions, controlled access

Tenant isolation

Data is separated per organization. Cross-tenant requests are refused.

Role-based access

Buyer, manager, warehouse, supplier and admin roles keep access aligned with responsibilities.

Strong authentication defaults

Signed sessions and mandatory password change for temporary passwords.

Signed audit exports

Signed exports support review of order and contract history.

AI under control

API keys stay on the server. The assistant never creates events without explicit confirmation, and a rules-only mode works without external AI calls.

Hosting, data processing and security documentation are available on request.

Who it is for

Procurement teams with more to coordinate

For mid-market companies, enterprises and public sector entities in Poland and the EU. An English and Polish interface helps teams work together.

Let us show you

Request a demo

Tell us a little about your team and we will get back to you to schedule a walkthrough.

Prefer email? Write to hello@flowprocurement.com

Your team. Your procurement coverage.

Start with shared buying. Add sourcing intelligence and financial control as your team grows.

Compare plans and buy

Annual billing includes 2 months free. Starter from 3 seats, Growth from 5, Business from 10.